Executive Secretary

Job Description

Your Job

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In your Executive Secretary role, you’ll help us deliver better care for billions of people around the world. It starts with YOU.

About us

Huggies®. Kleenex®. Scott®. Kotex®. Kotex®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you.  

At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark; you just need to log on! 

Job’s Mission

We are looking for a team oriented, innovative, hardworking individual to provide a full range of administrative support to Information Technology Services in a fast paced, dynamic environment. Executive Assistants at Kimberly-Clark manage access to the executive, maintain and modify the executive's schedule, and ensures the executive is made aware of issues that need immediate attention. They provide a broad range of highly skilled and highly confidential administrative support to ITS leaders, additional team members, and other visiting executives if needed.

The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization. The incumbent must exhibit strong growth mindset, and be open and willing to take additional responsibilities, including but not limited to; contribute to projects, create presentation materials, manage meetings and townhalls, provide administrative site support to Argentina office site, etc.

Main Responsibilities:

Performs complex administrative duties, involving contact with and exposure to highly confidential materials and information.Arrange, schedule, update, organize, and coordinate meetings both domestic and international, coordinating with other regions/time zones.Plan, assist and occasionally attend events, including reserving and setting up rooms, planning activities, preparing materials, and other related activities.Assist with making complex travel arrangements including booking of flights, hotels and car reservations, and other documents as required for staff to travel to global locations (Visa requirements, immunizations, etc.)Assist with expense reports preparation, submission and reconciliationResponsible for administration of DTS Buenos Aires employees expenses (Concur tool)Responsible for creation, follow-up and approval of POs of Buenos Aires site services, such as: cleaning, vans, food, vending machines, library, legal services, rent, rental expenses (Market Place tool)Take on additional responsibilities as needed, related to DTS initiatives, presentations and culture activities.  Professionally answer and direct incoming calls, providing and sharing telephone coverage within group during normal business hours.Maintain strong interpersonal relationships with employees at all levels of the organization, develop and maintain effective business contacts with vendors and services.Prepare and review expenses, reports, spreadsheets, presentations, and finished documents relevant to supervisor's assignment.Welcomes guests to the office, arranges meeting agenda, materials and meals as needed and represents the ITS Leader and Company with a high level of professionalism and in an effective and gracious manner.Purchasing responsibility for local department’s office supplies, computer peripherals and other items.May be required to contribute to projects and activities not included in other principal accountabilities to assist in the accomplishment of business objectives and professional development.Assist with organizing Buenos Aires site eventsReport issues concerning building maintenance and make sure that the issues are resolved

About You:

High School Diploma or GED.3-5 years of administrative work experience.Fluency in English and Spanish is a must. Working knowledge of Portuguese is a plus.Must have experience working with C-Suite Executives.Must be able to use Outlook at an intermediate to expert level.Advanced computer skills using Windows, Word, Excel, and PowerPoint.Accurate typing, filing, record keeping, grammar, and spelling.Strong written and oral communication skills.A demonstrated ability to act independently, organize workload, set priorities, work well under deadline pressures, adapt to change, and handle confidential material.Ability and willingness to work overtime on an occasional basis to meet workload demands.Experience arranging travel, meetings, catering, and general office organization.Ability to multi-task in a fast-paced environment.A demonstrated orientation to detail, strong analytical and organization skills.Ability to exercise independent problem solving and decision making with a high degree of initiative and self- coordination.Experience making international travel arrangements and awareness of the documents required for such travel.

Preferred Qualifications:

College diploma in Administrative Studies.Previous experience with SAP.Previous experience supporting Information Technology departments.Working knowledge of Kimberly-Clark's current office practices and procedures.A demonstrated ability to work collaboratively in a team environment.Ability to interact well with company visitors.Ability to successfully manage competing priorities, keeping constant sight of the overall objectives.Very strong organizational and time management skills to handle functional workload and multiple priorities.Documenting and following up on important actions and decisions from meetings.Previous experience preparing presentation materials for meetings.Ability to interface with all levels within the organization and be courteous and tactful in handling telephone calls.

To Be Considered 
 
Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.  

  
For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world.  We actively seek to build a workforce that reflects the experiences of our consumers.  When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender, identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law. The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.  

  

This role is available for local candidates already authorized to work in the role’s country only. Kimberly-Clark will not provide relocation support for this role. 

Primary LocationArgentina-Buenos Aires

Additional Locations

Worker TypeEmployee

Worker Sub-TypeRegular

Time TypeFull time