Summary Performs a wide variety of duties in support of agency official records management programs and initiatives as well as administrative support for the United States Section, International Boundary and Water Commission, (USIBWC), Information Management Department (IMD), Records Management Office (RMO). Supports all agency strategic planning goals and the execution of administrative and internal business processes of the department. Responsibilities OPEN UNTIL FILLED, MAY BE EXTENDED/CLOSED PRIOR TO CLOSING DATE. FIRST CUTOFF DATE FOR CONSIDERATION IS 11/30/2023. OTHER CUTOFF DATES WILL BE DETERMINED AS NEEDED. Assures uniform application of record management regulations and directives. Enters file data into the agency electronic Document Management System. Purges unused or non-record files eligible for disposal, archives, or retirement. Conducts routine and extensive files searches to locate and extract requested documents and specific information. Safeguards sensitive but unclassified data and personally Identifiable Information. Arranges staff members' travel and training and reconciles travel vouchers. Creates and transmits time and attendance and reviews submitted data for completeness and accuracy. Requirements Conditions of Employment Qualifications Qualifications for initial cutoff date must be met by 11/30/2023. Minimum Qualification Requirement - To qualify you must have one full year of specialized experience equivalent to at least the next lower grade level in the Federal service or equivalent pay bands (this experience could have been obtained in either the public or private sector) that equipped with the particular knowledge, skills and abilities to perform successfully the duties of the position. GG-05 - One year specialized experience at the GS/GG 04 grade level. GG-07 - One year specialized experience at the GS/GG 05 grade level. Examples of specialized experience: providing guidance, training, and assistance on all agency records management functions; ensuring records are maintained, disposed of, protected, disseminated, and retrieved within established guidelines; providing assistance, evaluation and inspections for agency records management programs; receiving and distributing incoming mail and accuracy applying necessary postage for outgoing mail; monitoring an electronic data system to record suspenses and provide notification of impending deadlines; establishing and managing both physical and electronic records and records filing systems in compliance with Federal records retention schedules; purging unused or non-record files eligible for disposal, archives, or retirement; conducting routine file searches to locate and distribute requested documents or information; establishing file indexes or inventories to facilitate the availability of stored information, and in preparation for digitizing; assisting administrative support staff in the proper creation and preservation of agency records; safeguarding sensitive but unclassified (SBU) data and personally identifiable information, (PII); using discretion to determine an individual's need to know (NTK) and releasing information; identifying compliance with agency records life-cycle management and records distribution requirements; initiating records for shipment or digital retirement of records to the Federal Records Center or the National Archives and Records Administration (NARA); performing record audits and monitoring changes in Federal management requirements; accurately classifying documents and records in accordance with agency directives; utilizing an automated travel system to arrange for staff members travel and training; reconciling travel and training vouchers; utilizing an automated time and attendance system to create and transmit employee time and attendance; coordinating with a finance and accounting office and/or a human resources office to ensure accuracy of employee master records. For more information on these qualification standards, please visit the United States Office of Personnel Management's website: http://www.opm.gov/qualifications. Your resume must have complete information: Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified, and you will no longer be considered for this position. Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series. Time in Grade (TIG): Current and former Federal employees must have a minimum of 52 weeks at the next lower grade level to be eligible under Merit Promotion procedures. An SF-50 must be provided that verifies eligibility as stated in the Area of Consideration section. Part-Time or Unpaid Experience: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment. Education Some federal positions allow you to subsitute education for experience, for this position you must meet the qualifications based on experience alone. Additional Information If you are a veteran with preference eligibility and you are claiming veterans' preference, you must submit a copy of your DD-214 Certificate of Release or Discharge from Active Duty (member-4 copy) or other proof of eligibility that shows the dates you were on active duty and your character of service (honorable, general, etc.). If you are claiming Disabled Veterans' preference you must also submit documentation of disability (i.e. VA Disability Verification Letter) and the SF-15, "Application for 10-Point Veterans' Preference." For more information on veterans' preference see http://www.fedshirevets.gov/ Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov ). The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be rated in well-qualified by scoring 85 or higher on the assessment for this vacancy. Additional information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ The hiring agency may use this announcement to fill similar positions that become vacant in the near future.